15 Steps for Sure-Shot Success in Project Management

By on February 9, 2017

The domain of project management is huge and it relates to several aspects which are difficult for even experienced people to completely understand. While it largely depends upon the expertise of a project manager as how he goes about the task, there are other factors too which involve the participation of other people in the company for the success of any project.

Usually the people the people involved in the project management cycle don’t know how to deal with the project. And rarely even the project manager don’t know which task management tool he should use in order to complete the project in a smooth flow. In this blog, I will list down 15 ways through which a project can be completed with sure-shot success. The first 4 relate to the planning aspect and the rest about knowledge areas and how to follow through and complete the task at hand.

1. Do the Right Project

There are ways to determine this mainly using benefit cost analysis Return over Investment. (ROI) You need to look at the project giving you biggest value for effort you’ll put in. It should also be aligned with the company’s strategy too in which you are working for making it worth the investment for the owner or the higher management.

2. Define the Scope

As a project manager, there is the need to define the scope of the project clearly. There is huge risk in not making enough work on this aspect as the scope is also related to the 1st point I have mentioned. If there is enough scope and room for a project, only then it should be proceeded otherwise it’ll be a waste of time, money and resources.

3. Planning Phase

The planning phase of any project is critical because there are certain areas needed to be taken very seriously. A novice project manager can ruin it by using a free task management software not suited for the project. That’s just one of the aspect so that you can see how a small error can make the project ineffective right from the start.

4. Architecture

Every project needs extensive working related to the architecture. You need to work with both the words and the pictures to bring people with different perspectives on the same page. They will feel committed and will contribute positively to the project as a result of this activity.

5. Getting the Right Team

Using the Work Breakdown Structure (WBS) one can easily define the skills needed and search for the people having exactly the skills mentioned. Don’t leave any gap holes and be sure to close them by taking time to learn to get it done the right way.

6. Getting the Expertise Needed

Being an expert in a certain area doesn’t mean that a person is an authority on all the other areas as well that are connected with project management. Hiring the experts is the best bet rather than trying to use the resources who are not the authority and making crumbling right from the start. A free task management tool can also fit the bill in this regard.

7. Time, Cost and Scope

While it look redundant, there is a need to define them again. The scope should be described clearly while the cost and time are related to each other. If the time will increase, so will be the cost so use accurate estimation techniques in the start for a perfect result. You can use a task management system in this regard if you think you need it desperately.

8. Quality

The most important aspect in project management. If you want to make sure your project is a success, then check and test different aspects like designing. At the project level, work to ensure there is no error. Do as much testing that is required and allow time for retesting as well. At business level, include clients in testing and ensure the results that will delight them and add value.

9. Risk

There is a risk of having the entire project being derailed because of any mishap or uncertainty. Perform the task of risk management with the team regularly throughout the project, preferably weekly, if possible for best results.

10. The Role of Human Resources

You need to guide each team member come up confidently in self-management and technical expertise. Apply Plan-Do-Check-Act (PDCA) for improvement in the performance of the team and also teach them to work together so that you can create a great team as a result.

11. Procurement

Another important point in project management is procurement concerned with the supplies and resources needed to start and complete any project. In case of contracts, be sure to align them according to project value and specification for perfect results.

12. Communication and Integration

The communication is vital in the sense that any gap in getting your message across can be fatal for the project. You have to make it certain for making the project a success that everyone knows what to do and when. Everything should be prompt and decisive. The integration is concerned with evaluating all the events that could change the course of the project. Review all the points mentioned till now so that there is no ambiguity and the project can move on.

13. Keeping the Project On-Track

This is done by two methods; using a life cycle and evaluation at the gates. The first step is all about putting a gate at the beginning to clearly launch a project and then a gate after planning. The evaluation part is all about bringing every deliverable – parts of the product, product documentation, technical documents, etc. – up to specification. You should simply cancel the project if it is not being able to deliver value.

14. Using Feedback and Focusing on Scope and Quality

As a project manager, you need the feedback at all levels. You need to teach the workers for keeping on schedule, ensure delivery of milestones, project change and manage project risk. Watch out for problems like a serious planning error; lack of attention it can be disastrous for the project. The scope and quality, as discussed before is to get it all done and done right.

15. Follow-Up for Definite Success

You need to exceed the customer’s expectations from the project and leaving them happy with every encounter with your team bringing a smile to their faces. Learn through your mistakes and errors to do a better job. The ROI factor again comes into place with the compilation of the project’s historical information to learn valuable lessons for future projects.

Sarmad Hassan

I am Sarmad a creative writer, blogger and a social media addict. Blog writing is my passion and I share my knowledge and insights on the latest advancements and trends in the Project Management, productivity Apps, mobile games, app development, web design and much more. Currently, I am working as a brand strategist and content crafter at TaskQue.com.
Take a look to my about me page.