Project Management in NGOs

By on May 5, 2014
Project Management in NGOs

In the age of globalization all over the world NGOs are the most important tools and mechanisms for development because the Government and other organizations are unable to work in every sector or macro level and NGOs are now providing their service to every door step and for this it need the proper Project Management tools and Strategy. A project is a series of activities aims at bringing about clearly specified objective within the time frame and under the financial limits or defined budgets.


A good project proposal can convince a donor that Organizations are going to use their money wisely. But a well-designed project is not just a fundraising tool. It also helps us, once we have obtained funding, to plan our project activities, identify what is important, find out whether we are achieving our objectives, deal with unforeseen events more easily, and provide an account to our donors how – and for what — their money was spent.

The practice of Project Management is becoming critical to the success of many development, government and nonprofit organizations (NGOs). With reduced budgets and increased demands from donors and other stakeholders, organizations need to incorporate the tools and practices of modern project management tools and technique in order to achieve the results. Embracing and integrating formalized project management within an organization involves more than merely completing a training program. To be successful, organizations need to support project management from the top down and create a flexible framework consisting of practices, competencies, and techniques scaled to their specific project demands. Modern project management has been proven to be the most effective method of delivering results within cost, schedule, and resource constraints. Organization culture is a strong influence on the type of management styles that can be used on projects. The local culture, customs and social dynamics also influence the management style; along with the nature of the project, the nature of the team and the personality and skills of the project managers.

One of the methods to make the project team more competent is to let them see the project as a framework for managing project knowledge. The importance of managing project knowledge is that allows the use of knowledge transfer methodologies throughout the project management lifecycle which uses the information collected from previous iterations and make improvements in the next iteration. The use of a project knowledge methodology not only allows sharing of information across the team and key stakeholders, but also means optimizing the us e of the information.

The overall goal of project knowledge management (PKM) is to translate the project’s information into knowledge that can be communicated, shared, and ultimately reused. It is not about documenting lesson learned at the end of the project or distributing a project report. PKM is about sharing the experiences, practices, insights and know‐how across the team, partners and other projects in the organization. Project teams that lack efficient knowledge trans‐fer will result in wasted activities and poor project performance. Without a clear understanding of the project goals, constraints, risks, assumptions, roles and responsibilities, the team will find it hard to do things efficiently. Even if the roles and assignments are distributed the team still needs information on management practices to share and distribute project information.

Mukesh Kumar

Mukesh Kumar Mishra is Secretary General of KRITYANAND UNESCO CLUB, Jamshedpur. The Krityanand UNESCO Club is working to contribute to the work of the United Nations within Consultative relationship with the United Nations Economic and Social Council (ECOSOC) is governed by the principles contained in Council Resolution 1996/31 and has a Special Consultative Status with the Economic and Social Council of the United Nations.

He holds M.A. in Political Science and MBA. Currently he pursues his Ph.D. in International Relations from Kolhan University Chaibasa, Jharkhand under the theme “Effects of Globalization on US Foreign Policy on Post Caspian States”. His interest in International Political and Economic Development. He looks all international relations work with United Nations and its system on behalf of the organization.

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